BORING, BUT NECESSARY:
STUFF YOU NEED TO KNOW ABOUT FORMS USED IN YOUR OFFICE
What is Form I-9? Form I-9 is required by U.S. Citizenship and Immigration
Services and is used to verify the identity and employment eligibility of all employees, including U.S. citizens, and must be included in all employee records.
In other words, you must have this form completed by all employees and on file in each employee’s record. Since 1986,
Form I-9 has been a required part of the employment paperwork collected and
maintained for all new and long-term employees. A revised version of Form I-9
was published in November 2016 with mandatory use of only the new version beginning January 22, 2017. This new form is
designed to be more user-friendly, with prompts, space for multiple
translators/preparers to sign, a specific area for supplemental information,
etc. Remember: the Immigration Reform and Control Act of 1986 mandates that Form I-9 be completed and retained for each
employee, including U.S. citizens. Find out more at uscis.gov.
Use only the ADA Claim Form 2012 to file
third party payment claims by paper, or risk processing problems and delayed
payments. Surprisingly, a number of dental offices still file paper claims,
according to the National Association of Dental Plans. When a benefit carrier
receives an older paper claim form, vintage 2006 or earlier, it must be
processed manually, thereby delaying the reimbursement process. The ADA’s 2012
Form can be scanned for conversion to an electronic claim and processed
quickly, whereas older paper forms are flagged during the computer scan, often
for even the slightest variation, and kicked out for manual processing. The ADA
Council on Dental Benefit Programs developed the 2012 Dental Claim Form to
include the same information as the HIPAA standard electronic dental claim. If
you choose to continue filing paper claims, order the ADA 2012 claim form at adacatalog.org. Or, better yet, switch to electronic claims filing.
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